ManualTrigger Automate

This workflow is ideal for:

• Marketing Teams: Looking to automate user invitations based on data from Google Sheets.
• Data Analysts: Who need to streamline the process of comparing users from different sources.
• Project Managers: Wanting to ensure new users are invited on a regular schedule without manual intervention.
• Small Business Owners: Seeking to enhance their user management processes using affordable automation tools.

This workflow addresses several key challenges:

• Manual User Management: Eliminates the need for manual tracking and inviting of new users by automating the process based on spreadsheet data.
• Time Consumption: Reduces the time spent on user invitations by automating the comparison between existing users and potential new users.
• Data Accuracy: Ensures that only non-users from the Google Sheets are invited, minimizing errors in user management.

The workflow operates as follows:

1. Trigger: Initiates either on a manual click or on a schedule, allowing for flexibility in execution.
2. Edit Fields: Sets the API URL for user management, ensuring that the workflow can access the right endpoint.
3. Get All Users: Retrieves all existing users from the n8n platform, allowing for comparison against the spreadsheet data.
4. Get All Rows: Fetches all rows from the specified Google Sheet to gather potential new users.
5. Get Non-Users: Compares the fetched users against existing users to identify those who need to be invited.
6. Create Users List: Prepares the final list of users to be invited by setting their email and role.
7. Invite Users: Sends out invitation emails to the identified new users, automating the user onboarding process.
8. Schedule Trigger: Allows the workflow to run automatically at specified intervals, ensuring ongoing user management without manual intervention.