Google Sheets MySQL Sync Automation

Target Audience

• Event Organizers: Individuals or teams who manage events and need to collect and track inquiries efficiently.
• Data Analysts: Professionals who require consolidated data from multiple sources for analysis.
• Database Administrators: Those responsible for maintaining the integrity and synchronization of data between Google Sheets and MySQL databases.
• Automation Enthusiasts: Users looking to automate repetitive tasks and improve workflow efficiency.

Problem Solved

• Data Discrepancies: This workflow addresses inconsistencies between Google Sheets and MySQL databases by comparing datasets and ensuring accurate data synchronization.
• Manual Data Entry: Automates the process of updating and maintaining records, reducing the risk of human error and saving time.
• Notification Management: Sends notifications for inquiries that have not received replies within a specified timeframe, ensuring timely follow-ups.

Workflow Steps

1. Trigger: The workflow can be initiated either by clicking "Execute Workflow" or through a scheduled trigger that runs every 30 minutes from 6 AM to 10 PM on weekdays.
2. Data Retrieval: Google Sheets data is fetched, and inquiries from the MySQL database are retrieved simultaneously.
3. Variable Renaming: Data from Google Sheets is renamed to match the database schema, making it easier to work with.
4. Dataset Comparison: The workflow compares the datasets from Google Sheets and MySQL, identifying discrepancies and changes.
5. Data Upsert: New records from Google Sheets are added or updated in the MySQL database, ensuring that the database reflects the latest information.
6. Conditional Checks: The workflow performs checks to determine if replies to inquiries are overdue and if the database status is assigned, triggering notifications or updates as necessary.
7. Status Updates: If a status is assigned or if data is in sync, the workflow updates the Google Sheets accordingly, ensuring all records are up-to-date.
8. Final Notifications: If there are overdue replies, notifications are sent to relevant parties to prompt action.