Daily Asana Task Management Automation

Who Should Use This Workflow

• Project Managers: To ensure that overdue tasks are rescheduled daily, keeping projects on track.
• Team Leaders: To maintain accountability by regularly updating team members on their tasks.
• Freelancers: To manage personal task deadlines effectively without manual tracking.
• Asana Users: Anyone using Asana who wants to automate task management and keep their workspace organized.

What Problem Does This Workflow Solve

• Overdue Task Management: Automatically reschedules overdue tasks, preventing them from being forgotten or overlooked.
• Clutter Reduction: Cleans up completed tasks, ensuring that the workspace remains organized and efficient.
• Time Efficiency: Saves time by automating routine task management processes, allowing users to focus on more critical work.

Detailed Explanation of the Workflow Process

1. Daily Trigger: The workflow is scheduled to run every day at 7 AM.
2. Fetch User Tasks: It retrieves all tasks assigned to a specific user that have not been completed since the start of the day.
3. Check Task Status: Each task is evaluated to determine if it is still open (not completed).
4. Evaluate Due Dates: For open tasks, it checks if the due date is in the past.
5. Update Due Dates: If a task is overdue, its due date is updated to today's date.
6. Clean Up Completed Tasks: Tasks that have been marked as completed are deleted from the list, keeping the workspace tidy.
7. Sticky Notes: Additional sticky notes provide setup instructions and reminders for users.