Gmail Meeting Automation

Target Audience

• Busy Professionals: Those who have numerous meetings and need to stay organized.
• Sales Teams: Individuals who need to prepare for client meetings efficiently.
• Project Managers: Managers who coordinate multiple projects and meetings with various stakeholders.
• Entrepreneurs: Business owners who juggle multiple meetings daily and require quick access to relevant information.
• Remote Workers: Employees working from home who need notifications about upcoming meetings and related information.

Problem Solved

This workflow addresses the challenge of information overload before meetings by automating the collection of relevant details from emails and LinkedIn profiles. It provides a concise summary of:

• Upcoming meetings within the next hour.
• Last correspondence with attendees, ensuring users are up-to-date.
• LinkedIn activity of attendees, offering insights for better engagement during meetings. This leads to more effective preparation and enhanced communication.

Workflow Steps

1. Scheduled Trigger: The workflow initiates every hour to check for upcoming meetings within the next hour.
2. Check For Upcoming Meetings: It retrieves the next scheduled meeting from Google Calendar.
3. Extract Attendee Information: The workflow gathers details about attendees from the meeting invite.
4. Get Last Correspondence: For each attendee, it fetches the last email correspondence from Gmail.
5. Get LinkedIn Profile & Activity: If available, the workflow scrapes the attendee's LinkedIn profile for recent activities.
6. Summarize Information: Using AI, it compiles summaries of the last correspondence and LinkedIn activities, creating a brief overview for each attendee.
7. Send Notification: The final notification is sent via WhatsApp, summarizing the meeting details and relevant attendee information.