TypeformTrigger Automate

This workflow is designed for:

• Event Organizers: Those managing registrations and communications for events, ensuring a seamless experience for attendees.
• Marketing Teams: Individuals looking to automate attendee data collection and follow-up processes to enhance engagement.
• Technical Teams: Developers and IT professionals who want to integrate various platforms like Typeform, Google Sheets, Mattermost, Google Calendar, and Gmail into a cohesive workflow.
• Community Managers: People responsible for managing community interactions and ensuring new members are welcomed effectively.

This workflow addresses the following issues:

• Manual Registration Management: Automates the process of collecting attendee registrations from Typeform, reducing manual entry errors and saving time.
• Data Organization: Automatically adds attendee information to Google Sheets, enabling easy tracking and management of participant data.
• User Account Creation: Facilitates the creation of user accounts on Mattermost, streamlining community access for attendees.
• Session Management: Integrates session preferences with Google Calendar, ensuring attendees receive timely invites and updates.
• Welcome Communication: Sends personalized welcome emails to attendees, enhancing their experience and engagement with the event.

1. Attendee Registrations: The workflow starts with a manual trigger from Typeform to collect attendee registration data, including their email and session preferences.
2. Add to Sheets: The collected data is appended to a specified Google Sheet, allowing for organized tracking of all attendees.
3. Create Account: An account is automatically created for each attendee in Mattermost, using their email and a generated password, ensuring they can access community discussions.
4. Add to Team: The attendees are invited to a designated Mattermost team based on their registration data.
5. Array to Rows: Converts the session preferences from the registration data into individual rows for further processing.
6. Get Session Details: Retrieves session details from another Google Sheet to enrich the registration data.
7. Merge Data: Combines the session data with the attendee information, preparing it for the next steps.
8. Add to Channels: The newly created Mattermost user is added to a relevant channel for their session, facilitating immediate engagement.
9. Add to Event: Updates the Google Calendar event with the attendee’s email, ensuring they receive calendar invites for the sessions they registered for.
10. Welcome Email: Sends a personalized welcome email to each attendee, confirming their registration and providing essential information about the event.