BoxTrigger File Management Automation

Target Audience

• Project Managers: Need to track folder movements and downloads in Box for better project oversight.
• Data Analysts: Require automated notifications for file access to streamline data analysis processes.
• IT Administrators: Want to monitor file activities for compliance and security purposes.
• Content Creators: Need to be alerted when their work is moved or downloaded to maintain version control.

Problem Solved

This workflow addresses the need for real-time notifications regarding file activities in Box. It ensures users are promptly informed when:

• A folder is moved (important for tracking changes in file organization).
• A folder is downloaded (critical for monitoring access to sensitive or important files). This helps maintain oversight and security in file management.

Workflow Steps

1. Manual Trigger: The workflow is initiated manually by the user, allowing for flexible execution based on need.
2. Box Trigger Node: This node listens for specific events in Box:
   • FOLDER.MOVED: Notifies the user when a folder is moved.
   • FOLDER.DOWNLOADED: Alerts the user when a folder is downloaded.
3. Event Handling: Upon detecting any of the specified events, the workflow can be configured to perform additional actions, such as sending notifications or updating logs.