Automated Order Email Processing
For Sticky Note, automate the processing of inbound order emails by extracting key details like purchase order numbers, expected delivery dates, and order lines. This workflow integrates with LangChain and Google Sheets to efficiently store and manage order information, ensuring timely and accurate order fulfillment.
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Workflow Overview
For Sticky Note, automate the processing of inbound order emails by extracting key details like purchase order numbers, expected delivery dates, and order lines. This workflow integrates with LangChain and Google Sheets to efficiently store and manage order information, ensuring timely and accurate order fulfillment.
Target Audience
- E-commerce Managers: Need to process inbound orders efficiently.
- Logistics Coordinators: Require timely updates on expected delivery dates and order details.
- Small Business Owners: Want to automate repetitive email processing tasks.
- Data Analysts: Interested in extracting and analyzing order data from emails.
Problem Solved
This workflow automates the extraction of order details from inbound emails. It addresses common issues such as:
- Manual data entry errors when processing orders.
- Delays in retrieving expected delivery dates and SKU information.
- Inefficient tracking of purchase orders leading to potential stock shortages or delivery issues.
Workflow Steps
- Email Trigger: The workflow starts when a new email is received in Gmail, specifically looking for the subject containing "Inbound Order".
- Condition Check: The workflow checks if the email subject meets the criteria for processing.
- AI Processing: If the condition is met, the email content is sent to an AI Agent which extracts:
- Purchase Order Number (e.g., PO45231)
- Expected Delivery Date (formatted to ISO standards)
- Order Lines including SKU IDs and quantities.
- Data Formatting: The extracted order lines are formatted into a structured output suitable for storage.
- Google Sheets Integration: The structured data is then appended to a specified Google Sheet, allowing for easy tracking and management of orders.