Automated Appointment Reminders

This workflow is designed for real estate agents, personal assistants, and small business owners who need to manage appointments effectively and send automated reminders. It is particularly beneficial for those who:

• Handle multiple client appointments and want to ensure timely reminders.
• Use Google Calendar for scheduling and need an efficient way to communicate with clients.
• Require voice reminders to enhance client engagement and ensure clarity in communication.

This workflow addresses the challenge of appointment management by automating the process of retrieving upcoming appointments from Google Calendar and sending personalized voice reminders via email. It eliminates the need for manual follow-ups, ensuring that clients are reminded of their appointments in a professional and engaging manner. The use of voice reminders adds a personal touch, enhancing client relationships and reducing no-shows.

1. Trigger the Workflow: The workflow can be initiated either manually by clicking 'Test workflow' or automatically on a set schedule using the Schedule Trigger node.
2. Retrieve Appointments: The Get Appointments node fetches upcoming appointments from the user's Google Calendar, limiting the results to the next two days.
3. Generate Reminder Message: The create message node constructs a structured message using details from the appointment, including the recipient's name, appointment time, and address.
4. Create Voice Reminder: The Generate Voice Reminder node uses ElevenLabs API to convert the structured message into an audio file.
5. Change Filename: The Change filename node updates the filename of the audio file to ensure it is descriptive and easy to identify.
6. Send Email: Finally, the Send Voice Reminder node sends an email to the client with the audio reminder attached, ensuring they receive the information clearly and professionally.