Discord to Google Calendar Sync Automation

Target Audience

• Discord Server Administrators: Individuals managing communities on Discord who want to keep their members informed about scheduled events.
• Event Coordinators: People responsible for organizing events and needing an efficient way to manage and update event information across platforms.
• Google Calendar Users: Users who rely on Google Calendar for scheduling and want to integrate Discord events seamlessly.
• Developers and Automation Enthusiasts: Those interested in automating workflows and integrating different APIs to enhance productivity.

Problem Solved

This workflow addresses the challenge of keeping event information synchronized between Discord and Google Calendar. It automates the process of fetching scheduled events from Discord and updating or creating corresponding events in Google Calendar, ensuring that users always have the latest information without manual entry.

Workflow Steps

1. Schedule Trigger: The workflow is triggered based on a specified schedule, allowing for regular updates without manual intervention.
2. Configuration: The workflow retrieves the guild_id from the configuration node, which identifies the Discord server to monitor.
3. List Scheduled Events: It sends a request to the Discord API to list all scheduled events for the specified guild, including user counts.
4. Get Events from Google Calendar: For each scheduled event from Discord, it attempts to fetch the corresponding event from Google Calendar using the same event ID.
5. Conditional Check: A conditional node checks if the event already exists in Google Calendar based on the retrieved ID.
6. Update or Create Events: If the event exists, it updates the event details (like start time, end time, summary, location, and description). If the event does not exist, it creates a new event in Google Calendar with the provided details.
7. Completion: The workflow completes the synchronization process, ensuring that all events are accurately reflected in Google Calendar.