Set Automate

This workflow is ideal for:

• Educational Institutions: Schools and universities looking to automate student sign-ups and manage user data efficiently.
• Marketing Teams: Teams that need to capture leads through web forms and integrate them into their Notion databases.
• Developers: Individuals who want to streamline their API integrations and automate data handling processes.
• Project Managers: Those overseeing projects that require regular updates and tracking of user data in Notion.

This workflow addresses the challenge of managing user sign-ups and data integration with Notion. It automates the process of:

• Extracting user information (name and email) from webhook requests.
• Checking if a user already exists in the database to avoid duplicates.
• Creating new user entries if they do not exist.
• Associating users with the current semester, enhancing data management for educational contexts.

1. Sign Up Trigger: The workflow starts when a user submits their details via a webhook.
2. Extract Name and Email: The workflow extracts the user's name and email from the incoming request.
3. Check User Existence: It checks if the user already exists in the Notion database based on their email.
4. Query User: If the user exists, it retrieves their current data, including associated semesters.
5. Create User: If the user does not exist, a new entry is created in the Notion database.
6. Query Current Semester: The workflow queries the current semester from the Notion database.
7. Select Semester ID: It captures the ID of the current semester for future updates.
8. Merge Semester ID: The workflow prepares to update the user's semester association.
9. Concatenate Semester IDs: It combines the current semester ID with any existing semester associations for the user.
10. Update Semester for User: Finally, it updates the user’s record in Notion with the new semester associations.